Invitation to members

By /

[vc_row type=”in_container” full_screen_row_position=”middle” column_margin=”default” scene_position=”center” text_color=”dark” text_align=”left” overlay_strength=”0.3″ shape_divider_position=”bottom” bg_image_animation=”none”][vc_column column_padding=”no-extra-padding” column_padding_position=”all” background_color_opacity=”1″ background_hover_color_opacity=”1″ column_link_target=”_self” column_shadow=”none” column_border_radius=”none” width=”1/1″ tablet_width_inherit=”default” tablet_text_alignment=”default” phone_text_alignment=”default” overlay_strength=”0.3″ column_border_width=”none” column_border_style=”solid” bg_image_animation=”none”][vc_row_inner column_margin=”default” text_align=”left”][vc_column_inner column_padding=”no-extra-padding” column_padding_position=”all” background_color_opacity=”1″ background_hover_color_opacity=”1″ column_shadow=”none” column_border_radius=”none” column_link_target=”_self” width=”1/1″ tablet_width_inherit=”default” overlay_strength=”0.3″ column_border_width=”none” column_border_style=”solid” bg_image_animation=”none”][split_line_heading animation_type=”line-reveal-by-space” font_style=”h1″ text_content=”Provision of Secretarial Services”][/split_line_heading][/vc_column_inner][/vc_row_inner][divider line_type=”No Line” custom_height=”20″][vc_column_text]Preamble

The IBASA Board is looking to procure the services of a company for the provision of Board secretarial services.

Accountability

The Board Secretary is a critical function of the Board of Directors of the Institute (“IBASA Board”).

The function is directly accountable to the Board. The Board Secretary will work closely with the Chairman of the IBASA Board in the execution of his/ her duties.

Term of Appointment

Two years (unless otherwise determined as per the Memorandum of Incorporation)[/vc_column_text][vc_custom_heading text=”Areas of Responsibilities:” font_container=”tag:h2|font_size:18|text_align:left” use_theme_fonts=”yes” css_animation=”fadeIn”][fancy-ul icon_type=”standard_dash” color=”Accent-Color” alignment=”left” spacing=”default”]

  • Board;
  • Board Committees; namely:
  •  EXCO,
    • Audit and Risk,
    • Nomcom,
    • Performance and Evaluation,
    • Appeals Committee
  • Annual General Meetings;
  • Statutory Compliance, including By-Laws;

[/fancy-ul][vc_custom_heading text=”Duties and Responsibilities:” font_container=”tag:h2|font_size:18|text_align:left” use_theme_fonts=”yes” css_animation=”fadeIn”][fancy-ul icon_type=”standard_dash” color=”Accent-Color” alignment=”left” spacing=”default”]

  • Support and advise for the Chairman;
  • Director induction, and development;
  • Custodian of governance and compliance matters;
  • Creation and timely distribution of the agenda for meetings;
  • Ensure that accurate minutes are taken and approved;
  • Maintenance of the conflict of interest register;
  • Development and maintenance of the Board (Planning) Calendar;
  • Safe storage and proper maintenance of the corporate records;
  • Filing of annual returns and oversight of the Institution’s incorporation and charitable registration status;
  • Communication to and from the IBASA Board;
  • Ensure compliance for director appointments, etc.
  • Advise on compliance with policies and procedures by IBASA Board;
  • Maintenance of the Membership Database;
  • Compilation of the Annual Report;
  • Performance evaluation of the IBASA Board, and individual directors.

[/fancy-ul][vc_custom_heading text=”Qualifications and capabilities:” font_container=”tag:h2|font_size:18|text_align:left” use_theme_fonts=”yes” css_animation=”fadeIn”][fancy-ul icon_type=”standard_dash” color=”Accent-Color” alignment=”left” spacing=”default”]

  • B degree or relevant Secretarial Higher Diploma:
  • At least five (5) years of previous service on the Board;
  • Knowledge of the meeting procedures, decision-making rules, governance principle Institute
  • An adequate level of writing proficiency and access to a computer for word processing
  • Commitment to, and a clear understanding of the mission of the organization

[/fancy-ul][vc_custom_heading text=”Evaluation:” font_container=”tag:h2|font_size:18|text_align:left” use_theme_fonts=”yes” css_animation=”fadeIn”][fancy-ul icon_type=”standard_dash” color=”Accent-Color” alignment=”left” spacing=”default”]The function is subject to performance evaluation and review for its effectiveness at least annually.[/fancy-ul][vc_custom_heading text=”Replies” font_container=”tag:h2|font_size:18|text_align:left” use_theme_fonts=”yes” css_animation=”fadeIn”][vc_column_text]Those interested and meet the above criteria can reply directly to chairman@ibasa.org.za with a detailed proposal, which includes methodology, time estimates (in hours) and costing.

Technical enquiries can also be directed to the Chairman.

NB! The appointment will be subject to the signing of a service level agreement, setting out the key performance areas and target measures.

Closing Date

The closing date for replies is 23 April 2020.[/vc_column_text][/vc_column][/vc_row]

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