Institute of Business Advisors Southern Africa “IBASA” (NPC) Registration Number 2001/016996/08

Notice is hereby given of the Annual General Meeting of members of Institute of Business Advisors Southern Africa “IBASA” (NPC) to be held, subject to any adjournment, postponement, or cancellation on Monday, 31st of May 2021 at 10h00 via Electronic Communication.

The Record Date for the meeting has been determined as 24th of May 2021 (All members intending to attend the AGM must make sure to be members in good standing by or before the record date)

Members’ attention is drawn to the fact that only members registered as such, and in good standing on the Record Date, will be entitled to attend, participate in, and vote at the Annual General Meeting.  Members who are uncertain as to the status of their membership are advised to contact the MD at md@ibasa.org.za or the Company Secretary at companysecretary@ibasa.org.za timeously for confirmation and, if applicable, to take the necessary action to remedy any non-compliance with their obligations of membership.

 PURPOSE
The purpose of the Annual General Meeting is to: –

  • present the directors report.
  • present the annual financial statements and audit report for the 2020 financial year.
  • Re-appoint the auditors (Reliable Accountants).
  • Elect/ Re-elect non-executive directors.
  • Elect/Re-elect Board committee members.
  • deal with any matters raised by the Members.

ELECTRONIC ACCESS TO MEETING:

Members in good standing are required to please register beforehand to indicate their intention to attend the meeting via ______________________________.  

Members who have registered for the meeting as provided for herein above, and who are in good standing on the Record Date, will be provided with a link to access the AGM meeting of the 31st of May 2021.  The link will be provided to such members via separate email, by the 28th of May 2021.

ACCESS TO DOCUMENTS:
Documents pertaining to: (a) the Agenda items as provided for herein below, (b) the appointment of any proxy, and (c) the proposed resolutions to be considered at the meeting will be available for access and/or download from IBASA’s website from 10h00 on the 14th of May 2021.  Please note due to the Call for nominations extension the shortlisted nominees will only be available on the website by the 27th of May 2021.

RESOLUTIONS
For the following ordinary resolution to be adopted:

  1.  Adoption of the Agenda.
  2.  Adoption of Previous AGM Minutes.
  3. The adoption the directors’ report.
  4. The adoption the 2019/2020 financial statements and audit report.
  5. The election/ re-election of non-executive directors.
  6. The election/re-election of board committees’ members.

For an ordinary resolution to be adopted at a General Meeting, it must be supported by more than 50% of the Members who voted on the resolution, as provided in section 65(7).

For the following special resolution to be adopted:

  1. Insert the role of the regional chairpersons/chapters into the IBASA Memorandum of Incorporation.

For a special resolution to be adopted at a General Meeting, it must be supported by at least 75% of the Members who voted on the resolution, as provided in section 65(9).

PROXY
In terms of paragraph 6.4 of the Memorandum of Incorporation, a member who is entitled to attend and vote at the above meeting may appoint one or more persons as proxy, to attend and speak and vote in his/her stead. A proxy need not be a member of the non-profit company. Proxy Form – IBASA(attached) must be delivered to the company secretary via email companysecretary@ibasa.org.za by no later than the 28th of May 2021.

AGENDA
The agenda for the Annual General Meeting is as follows:

Ordinary Resolutions:

  • Adoption of Audited Financial Statements: 31 December 2019.
  • Re-appointment of Auditors.
  • Election/re-election of non-executive directors.
  • Election/re-election of board committee members.

Special Resolutions:

  • Insert the role of the regional chairpersons/chapters into the IBASA Memorandum of Incorporation.
  • General
  • Closing

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